Student Tours - Frequently Asked Questions

What's included in the cost of a domestic or international program?

Every program is customized and what's included may vary from trip to trip. A typical program includes transportation (air or motor coach), hotel accommodations, meals, a daily guide (Local Guide or Tour Manager), sightseeing activities, and immersive educational content.  All programs also include all of our safety provisions and support.

Who will lead the program?

The official group leader is most often a teacher at school.  The group leader is supported by other chaperones as needed, usually either parents of traveling students or other teachers or administrators at the school. This person is supported by All About Destinations specialists at the airport, on the bus, and at the hotel. The educational part of the program is led by a Tour Manager, who is an expert in connecting with students and sharing information about your destination. This Tour Manager will be with your students at all times, leading them through the incredible destinations included in your program.

What is included in my tour cost?

All About Destinations handles every detail of your tour from start to finish including, reservations for ground and/or air transportation, hotels, meals, attractions, and events.  Your itinerary will denote anything that is not included in the cost of the tour.

What kinds of meals are provided for the students?

For domestic programs, students enjoy full American breakfasts at the hotel or at a local restaurant.  Groups eat fast food, food court, or cafeteria-style lunches while touring and are provided with sit-down dinners.  In some cases, lunches may not be included in the program price. Internationally, All About Destinations provides a continental breakfast each morning which may include juice, milk, tea, coffee or chocolate, bread/croissant/pastry, and fruit.  Some hotels offer a buffet usually consisting of cereals, cold meats, and cheeses. This varies from one hotel to another, but is always more than enough to get the day started. For dinner, All About Destinations introduces local food to the students and makes sure that there is a variety of food and plenty of it!

Will students room together?

Students typically room with three other students (four students to a room), and most hotel rooms have two full or double beds that are shared by students of the same gender. Many programs allow students to select their own roommates.  International accommodations typically have two students to a room.  Ultimate approval of all roommate selections rests with the Program Leader.

What kinds of hotels will we stay in?

All About Destinations  takes pride in providing safe, quality accommodations for all programs.  Hotels are licensed by local authorities, inspected by All About Destinations staff or partners for cleanliness, quality, and location, and rated by Program Leaders on an ongoing basis.  All of our domestic hotels are nationally recognized chain hotels including Marriott, Hilton, Sheraton, Holiday Inn, and Hampton Inn.  For international travel, All About Destinations generally uses centrally located 3- and 4-star hotels that have excellent access to sites and transportation.

 

Can parent(s) or guest(s) come on the trip?

The group/group leader makes the decision about parents participating on the trip and will assign any chaperones, as needed. There is an additional cost for adults, depending on the number of program participants per room. Typically, adults room together in double rooms. Please contact the teacher leading your program for specific details and/or questions.

 

Can handicapped participants go on the tour?

Yes.  All About Destinations welcomes handicapped participants and makes every effort to accommodate the student’s needs. Middle and High School students should ask the teacher leading their program to contact All About Destinations directly regarding any special needs so we may take care of the necessary arrangements.  Please note that there may be some activities in which a traveler is unable to participate.  All About Destinations will be happy to work with anyone who has mobility or other issues to try to make it possible for them to participate.  Additionally, we recommend that students with special needs investigate their destination(s) to make sure any special care would be available.

 

What kind of transportation will we use?

You will travel by either airplane or motorcoach, depending on how far your hometown is from your destination.  A comfortable, air-conditioned, quality motorcoach will be used to take your group to the various sites and activities in your destination city.  In some cities, you will walk or take public transportation to many of the sites, when convenient.

 

What airlines do you use?

We use all major carriers; American, United, Delta, and Southwest are our top carriers.  International carriers my differ depending on the destination.

What is the role of the Tour Manager?

All of our standard touring programs include a Tour Manager who will accompany your group 24 hours a day—from your group's arrival until your departure. The services of our Tour Managers are exclusive to each group—they stay in the same hotels as you, eat dinner with you, and are available to help with planning of evening activities, if desired.  Their job is to attend to your group’s needs at all times.  In all our destinations, we choose guides who are qualified to meet the unique needs of each particular group.  We take great pride in matching guides to groups based on age, gender, or sporting experience.

 

What will our Tour Manager be like?

All About Destinations Tour Managers  are often the highlight of the trip!  Our tour managers are trained by All About Destinations and certified before escorting a group.  Many have other careers that allow them to present interdisciplinary approaches to subject material and to make connections that extend beyond traditional classroom instruction.  They include educators, scientists, writers, artists, teachers, singers, musicians, art historians, translators, and more.  They all have fascinating stories and are collectively multilingual, college-educated, well-traveled, passionate about the destinations in which they work, and enthusiastic about working with young people.  In specific destinations, we hire licensed/certified local guides.

 

What sites will we see?

You can see your complete itinerary on your trip portal (you must be logged in to view this information). Can’t find your portal? Go to log-in and set up an account.

How much spending money should students bring?

The amount of spending money students need to bring depends on the length of the tour.  It is also a personal preference—meaning that if you want to buy a lot of souvenirs, then you’ll need to bring more spending money.  As a general guide, we recommend $50 in spending money to purchase souvenirs for programs lasting three or more days.  Be sure to check the information provided to you by the teacher leading the trip. On some of our programs, not all the meals are included so students will want to bring an additional $7-$15 to buy lunch each day.  Please note, these recommendations may differ if you are traveling internationally.

 

Will my group travel with other groups?

Each of our tours is customized for your group only.  You will not be traveling with any other schools or groups.

 

 

How do I collect registration forms and payments?

We have simplified our "group" Tour Registration and Payments with our Invoice Billing Program.  Participants submit their registration forms, deposit, and remaining payments to the group/group leader.

 

Are chaperones included in the tour?

Yes!  For maximum safety, we encourage ample adult supervision on each tour.  We include one chaperone for every 20 students.  We will also build into the cost as many additional chaperones as you like.

 

How do you handle dietary restrictions?

We try to provide as many options for your group as possible. Many of our venues offer gluten and dairy free options as well as accommodate any allergies. Upon registration, each participant is required to fill out any dietary restrictions they may have.

 

What if a student is sick on tour?

If the situation is an emergency and requires urgent medical care, the group leader or Tour Manager will dial 9-1-1 or go to the nearest hospital emergency room, if practical.  If a student is ill but does not require emergency attention, the group leader will take the appropriate steps to ensure the student's care.

Do you offer support while we are on tour?

Yes!  We provide 24/7 support. You can reach us at any time by calling 843-469-4458.

 

What about the safety and security of my students?

The safety and well-being of our travelers is our top priority.   Night security is available for every tour upon request.

 

 

 

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